Rules and Permissions
- Minerva Cataloging Permissions Policy
- Paths to Advance Cataloging Levels
- Cataloging Permission Levels
- Minerva Cataloging Questionnaire
- Path to Advancement Certification Document
- Unscoped Cataloging Logins – contact the Cataloging Standards Committee
- Global Update Permissions – contact Maine Infonet Support
Minerva Cataloging Mentoring Program
Welcome to Minerva Cataloging
If you have previous cataloging experience but are new to the Minerva system, this training has been prepared with you in mind. Although Minerva complies with current international cataloging standards, the unique challenges of cataloging in this consortial environment require the relaxation of certain practices and the introduction of others.
If you are new to cataloging in general, this guide should help you navigate your way to an understanding of the mechanics of our shared catalog, but it is not intended to be a manual for beginners.
- Recorded Presentation – Ellen Conway
- Documentation
Basic Minerva Cataloging Information
- Minerva RDA Cataloging Standards (comprehensive guide with examples)
- Acceptable Cataloging for Minerva Libraries (most useful information)
- Checklist for Importing/Editing Bibliographic records (essential information)
Attaching Versus Creating/Importing an Original Record
Presentation by Lindsey Ryer at March 26, 2021 Cataloging Round Table
Original Records
Original Cataloging Webinar by Ellen Conway, 2021
Minerva Cataloging Specifics
- Access Points
- Audio-Enabled Books (Wonderbooks/Vox)
- Cataloging e-readers loaded with e-books
- Checklist for Importing/Editing Bibliographic Records into Minerva
- Creating a New Bib Record Based on an Existing Bib Record (Updated 12/24)
- Diacritics, Accents, Special Characters
- Electronic Books
- Embargo an Item
- Fields in red that are not deprecated – contact Cataloging Standards Committee
- Genre/Form Terms
- Graphic Novels Guide for complete information use with Quick Guide:
- Cataloging Graphic Novels Without Fear – presentation by Tyla Schaefer, Lindsey Ryer, and Ann Russell
- Graphic Novels Quick Guide
- Item Price Field
- Item Volume Field
- Kits
- Large Print Books
- Library of Things: if local use only, may be cataloged following the Local Short Term Materials Collection Policy; shared bibliographic records for individual Things place local information (liability, etc.) in the item record.
- Light Novels
- Local Short Term Materials Collection Policy and guidelines
- Maine Author Headings
- Maine Imprint Headings
- MARC Field Deletion
- Medium and Format Designation for Non-Book Materials
- Multi-volume Sets
- OCLC Numbers
- On Order Records
- Open Resources
- Overlaying
- Playaways
- Publication and Copyright Dates
- RDA Physical Description Fields By Material Type
- Record Templates: creating, copying, and editing
- Series Entry Cheat Sheet
- Series Training PowerPoint
- Series Authorities – Carin Dunay and Laura Meservey
- Sierra Cataloging Manual (This will take you to a Sierra login; once you log in, you will have access to all Sierra instructions. Or use the link to the online manual below.)
- Suppression of Temporary Bib Records
- Tonies: follow the guidelines for YOTO Cards
- Transfer An Item From One Bib To Another
- Withdrawing Items – requires Level 3 cataloging permissions
- YOTO Cards
DVD/Blu-Ray
- Cataloging DVDs & Blu-rays – 2019 presentation by Robin Lowell and Josh Tiffany
- Bootleg DVDs: Detection – 2026 presentation by Paul Burnell
- Prepub and Bootleg DVDs 2019
- Bonus Disc/Multi Disc Policy
- On Order DVDs
- Split DVD/Blu-Ray Discs
Serials/Periodicals
Cataloger Resources
Sierra Manuals
Maine InfoNet Support Center Knowledgebase
- Log into the Maine InfoNet Support Center for additional resources.
Cataloging Reference Resources
