Minerva Cataloging Roundtable Meetings • Maine InfoNet

(Revised 2025 Dec 2)

Roundtable Dates

The Minerva Cataloging Roundtables are held on the 2nd Friday of March, June, September and December. The 2025-26 schedule is:

March 14, 2025
June 13, 2025
September 12, 2025
December 12, 2025
March 13, 2026
June 12, 2026
September 11, 2026
December 11, 2026

The roundtables are held on Zoom. Zoom invitations and meeting agendas are sent out on the listserv called MinervaCats (minervacats@maineinfonet.org) prior to each meeting. Attendance is logged. You can subscribe to MinervaCats by accessing Listservs for Maine Librarians.

Meeting agendas

Please contact the committee members at minerva.cataloging@gmail.com with suggestions for roundtable topics. We also pull topics from the minervacats listserv

Meeting agendas include:

Technical Reports from Maine InfoNet
Standards, procedures and announcements from the Minerva Cataloging Standards Committee
Special topic(s)
Question and answer session. Please bring questions and ideas to discuss.

Viewing Cataloging Roundtable Meetings

To view previous meetings, please check the MinervaCats listserv posting for the specific Roundtable Recording registration form. Register, submit, and the acknowledgement will include a link to view the recording. Your viewing request will be logged. Viewing the entire recording is expected.

Brief outline of Roundtable Attendance Policy

Attend three meetings live (preference).
Alternative is to view three recorded meetings.
The Standards Committee keeps track of attendance through presence at Roundtables Zoom meetings and/or requests for meeting recordings. Joining a live meeting more than ½ hour late will result in the need to request to view the recording for attendance purposes.
If a library hasn’t attended/viewed the required meetings by January of the following calendar year the library and chair of the Minerva Executive Board will be notified that permissions to import and/or create new records will be turned off.
Once the missed Roundtables have been viewed and a new Roundtable attended, permissions to create and import bib records will be restored.

A cataloger representative from a Minerva library needs to attend three Roundtable meetings per year or view the recordings of three meetings. This is to ensure that the cataloging staff are well informed about cataloging issues and updated solutions to keep bib records in the OPAC clean, and be certain bibs are in compliance with rules established by RDA and standards set by Minerva. Catalogers unable to attend can view missed Roundtable meetings. The cataloging committee will keep track of attendance and requests for viewing Roundtables to determine which libraries are in compliance with the attendance policy.

A library has until January of the following calendar year to attend or view three meetings before any consequences are imposed. For 2025, for example, a library needs to attend or view three meetings before the end of January 2026.

If a library does not fulfill the meeting requirements then the library loses the ability to create and import bib records. The cataloging committee will inform the chair of the Minerva Executive Board and will request that Maine InfoNet remove these cataloging permissions until the library attends a live meeting after having viewed the missed meetings from the previous year. Once this requirement has been met then permissions will be turned back on.