Cataloging Standards Committee
May 7, 2010
Introductions: Mary
Saunders (chair), Bryce C, Elisabeth,
Polycom: Katie, Beth Addison, Sarah Campbell
Secretary: Bryce Cundick (UMF)
Acceptance of Minutes
· We used to post minutes on the library support page, as well as a list of the current members of the Cat Standards committee. That’s been let go. (Last minutes 2007). James was given a current list of the members, and he’ll post it. He’ll also post old copies of the minutes, and any of the ones ongoing—just email them to him. It was agreed that this would be useful.
· Question—What is the future of the wiki? There was a question if it still existed. Yes, it does. It’s what was used to collaborate in the past. It was decided a link to it will be posted on the library support page.
· Follow up to the charge from the directors—They want some of the information by June 1st. Particularly the priorities.
1. Reevaluate the current discovery interface. What can be done in the short term to help out while bigger things can be done in the long term? (Some discussion of the Summons proposal and the effects that will have on online search. It will be focused on databases, however. Some books will appear, but it’ll be a couple million books vs. many more articles. Efforts still need to be aimed at improving the current interface.) Should we decide on representatives for this? Yes. Sharon and Bryce will be representatives.
2. Facilitate increased interaction among catalog stakeholders.
3. Study strengths and weaknesses in cataloging across the different campuses.
· Gretchen cautioned that OCLC doesn’t have a 64 bit version yet, so when her library switched to Windows 7, OCLC Connexion wouldn’t work. You can change your Windows to 32 bit, run a virtual machine or use the web version of Connexion (not a great option). The best solution seems to be switching back to 32 bit. (Millennium worked fine in 64 bit, although settings didn’t hold for the transfer, which meant they had to be recreated.)
· Strengths and weaknesses of cataloging at different campuses. A draft was passed around. Suggestion to add subjects to the list, not just cataloging strengths and weaknesses. It was decided this wouldn’t be particularly useful. A format and language expertise list would help especially with items that are seldom cataloged in a particular library. Language expertise was discussed. Chinese, Italian, Spanish, Portuguese, German, Slovak, French, some Japanese and Korean. Mainly strengths should appear on the list. Peggy will update this list and post it to the wiki for further refinement.
·
Are there other strengths we could add? Such as
book repair (Peggi can do this, so can Orono and
·
Request from directors: Ask Minerva
representative to attend our meetings and someone from our committee to attend
Minerva (they meet 6 times a year, some of which is training. The meetings are
posted on the state library calendar. It would be good to have a point person
who coordinates this with Maine InfoNet. Perhaps have the chair coordinate it,
or send an email to the cat standards committee and let people volunteer). Does
Minerva want us to come? Sure. First time one of us attends that meeting, we
should ask them if someone from their committee would like to start attending
our meetings. FYI: there’s a Minerva Cataloging blog: minervacats.blogspot.com.
Next meeting is Friday May 21 in Husson. 10:00-12:30, followed by a standards
group that meets afterward on that same day. BPL can attend. July 16 (
· Do Colby, Bates and Bowdoin meet, and would it be beneficial for us to meet with them, too? Yes, they do. They have affinity groups. Systems & Cataloging group. Sharon Saunders (Bates) is the chair, and they meet monthly. As a first try, it would be helpful to share minutes of the meetings, then see if it makes sense to send a representative now and then. We’ll do this.
· Mariner Thesaurus—should it be revamped by September? Just the subjects. James suggests that whatever group gets together to do this would include Tim. It will.
· Maine.summon.serialssolutions.com—information on the Summons search tool
· WorldCat Local: Report from PPL (Sarah Campbell)
o Effort to improve relevancy of searches, faceted searches, efficiency—out of that interest, Portland Public dove into a beta with them.
o OCLC and LibraryThing don’t work together right now.
o Subscribed to WorldCat Local last summer. OCLC will do a onetime cleanup of your holdings for free. Need to do this when you go to local, because the interface is completely dependent on the WorldCat record and its accuracy of your records. Mainecat’s listings only show up if they’re in WorldCat, as well.
o Getting everything ready for the transition was a three month process. During that time, you can add to your database, but you can’t delete. Once it’s done, then you can report all deletes at once.
o Developing ongoing process on how to submit deletions as a batch.
o Still not sure if this is the right program for them.
o One of the features that patrons have always liked is the ability to see what’s on order and put a hold on it before it actually comes. That seems to be a problem in WorldCat Local.
o PPL is the first significant public library to be involved with WorldCat Local. Seems to them that the service is more tailored to academic libraries. OCLC is taking it seriously, however.
o WorldCat doesn’t have much in the way of social networking features (like LibraryThing does), although they’re trying to get there. But LibraryThing is trying to get their features to work with OCLC/WorldCat.
o URL of beta site: portlandlibrary.worldcat.org
o Search results list has layers—first layer is the library’s holdings, then MaineCat, then WorldCat, as well as all the results online. It will show results from articles that are in databases that you subscribe to—but you need an open URL resolver to get this to work properly (like Serials Soultions).
o By diving in, PPL has done exploration at the same time, and that’s been very educational.
o Love the ease of the ILL features. Request buttons that take users to an ILL form—and can pre-fill the form with data. Some concern about the volume increase of requests (and unfulfilled requests) this might result in, however.
o Best thing has been the cleanup of the holdings in OCLC—but that was a free service that had nothing to do with WorldCat Local. OCLC deleted all holdings from OCLC, then put back in the ones that were accurate. 250,000 records in all.
o Better incorporation of MaineCat materials is going to need to be addressed to make Local really useful.
· CREDO Reference Record
o PPL subscribes. Very happy with them. Easy to use, and no complications. They’re very good at communication. Added a 690 CREDO reference subject so that a subject search could be done to look for them.
· eBooks: Orono Implementation of 360MARC Service from Serials Solutions (Sharon Fitzgerald)
o
Advised not to use Bowker records as frequent updates would wreak havoc
with authority updates to URSUS
o Went with minimal level records and Library of Congress records.
o You create a template, which needs a unique URL. Right now it says “restricted UM,” even though there are pockets of materials (like CREDO) which have access for other libraries, as well. (Other campuses can click through to these materials, even though there is no indication that would actually work—It would be best if all campuses eventually subscribed to the Service.)
o Very easy to catalog—just check it off, and the next month you get the records loaded.
o
The process (for Springer books) is on Orono’s
technical services website. See: http://library.umaine.edu/techserv/Cataloging/BatchSpringer.htm
There are gaps in the records provided
by Springer directly.
o Getting CREDO to work well is important, because there are more shared purchases that are on the horizon—quality and completeness of cataloging records for these types of material vary widely
o
When freely accessible eBooks are cataloged by
Orono, right now they’re being assigned a location of “eBook online” and
a type of “Cyber”
·
o Tim Pellett is back, but please continue to use the ticketing system. If something’s urgent, still use the ticket, but make a phone call to a warm body—keep trying. No phone mails—call around until you reach someone. No longer the need to have one contact per library, but try to avoid duplicate tickets from the same library. Would be nice to have an ability to CC when entering tickets and responding to tickets. Working on looking at different software to process tickets, which might work better for this. RT is one such program.
o 2009b is the next release to upgrade Millennium—right now in 2009a. B has some handy functionality. In the past, we’ve stayed a release or two behind, but we’re going to work on staying more current now. Before an update occurs, we’ll hear from Maine InfoNet, likely this summer.
o I type 13—musical scores—there had been a decision to not lend them between libraries. Some libraries would like to lend them, some wouldn’t. Question—can anyone remember why they were unrequestable? Can we make them requestable for some? No one could remember why this was done in the first place. Possibly out of concern of loss of contents. Who needs to be polled when this issue comes up? Likely director and heads of circ.
· Question about headings reports. Does anyone do anything with them? As long as there’s a heads up in advance about when they’ll be deleted, it’s okay to delete them. A week should be enough lead time.
· Date for next meeting: September 17, 2010.