Cataloging Standard Minutes
February 8, 2008
Present: Sheila Bearor, Chair (LEG), Gretchen Brissette (PI), Leslie Kelly (FK), Lanny Lumbert (USM), Peggi Loveless (AUG), Shelly Davis (FAR), Judie Leighton (BPL), Elizabeth Phipps (USM), Lynn Wilcox (LAW), Mary Saunders (MSL), Kang Cao (ORO), Jonathan Williams (SYS).
Absent: Sharon Quinn Fitzgerald (ORO), Marianne Thibodeau (MAC), Beth Addison (PPL) and Sarah Campbell (PPL).
Guests: Deb Hensler and Ellen
Conway (
OLD BUSINESS
1. BRIEF BIBS: We need to establish a policy for brief order and on-the fly bibliographic records to avoid URSUS records overlaying fuller MaineCat records. Jonathan determined that using initial “z” in the bib record will keep these brief records from overlaying in MaineCat.
· Libraries need to request from Jonathan such a change in their templates
· Librares need to create review files to update existing brief bib records
· Cataloging standards document needs to be updated to reflect this change.
o Add Under Section B/2/b : “Use “z” in initials field for the cataloger’s initials. This prevents these records being imported to MaineCat.”
2. MILCAT INDEX: Milcat search key index has been re-ordered to mirror Milacq index.
3. HTTP LINKS: Clickable http links in item records has been turned on. LAW is trying it out, but needs more examples to determine what we want to do. Display is not always great.
4.
PRINTING LABELS: Orono has
detailed procedures for label printing through URSUS which they can share with
Minerva.
5. WORLD CAT REGISTRY: WorldCat profile registry allows users to go in and edit their own OCLC profile to keep it up to date. Everyone should look at – no system policy on this at this time.
NEW BUSINESS
Jonathan announced that Tim will be out the next two months for parental leave suggested that all communications be copied to Marilyn and to him.
1.
Cooperation with
MINERVA and SOLAR libraries: Jonathan has attended several circulation and
cataloging meetings and invited Ellen and Deb to join us at this meeting. Issues include cooperation and perhaps some
standardization of proceures.They are
looking at how we do things (example: mat types). Perhaps it would be helpful for someone from
our Cataloging Standards to attend their cataloging standards. Their next meeting is Tuesday, March 18 in
2.
Updating subject
headings in Mariner databases: Questions
about how subject headings get assigned to database lists in Mariner and the “completeness”
of the dropdown list of subject heading options. It is assumed that Tim Pellet enters the
system-wide databases. There are a large
number of general indexes that are listed under specific subjects, making list
not useful.
3. Implications of migrating from Innovative to an open source system: After recent visits from Brandon Uhlman ( handout from Peggi Loveless) there is some interest in open source systems. The advantage with open source is that users direct the development. Jonathan is setting up test systems of Evergreen and Koha on the test server and he will make it available for folks to look at.
4. Item types for A/V items that can be borrowed across institutions: Currently URSUS AV materials are non-circulation to MaineCat. For those libraries who wish to loan av material to MaineCat libraries, The solution is separate item types for non-circulating:
a. 102 audiobooks
b. 103 DVDs
c. 104 VHS tapes
d. CDs
Jonathan will send a message when these are ready to use. Libraries that wish to circulate
AV material will need to create review files and rapid update items to one of the four
requestable item types above.
5. Multiple brief order bibs for the same title: we should share brief record, attaching to existing. Exception: others should not attach to BPL brief order bib records. While discussing order records, the question was raised about purging order records. We can still send lists to Jonathan for purging. At this point we cannot delete order records ourselves. Jonathan can turn on single order deletion for individuals. Libraries should send Jonathan the names/initials of those who should have this permission
6. Why there are item records for web based resources:
a. For scoping
b. For tracking campus-specific links
c. Keeping campus-specific proxy information out of the general record
d. For statistics
e. For collection development purposes
7. New Franco-American subject authority record
Handout
from
OTHER BUSINESS
1. Ellen and Deb raised questions:
· AV materials and performance rights? FAR puts this information in item records.
· Process for updating subject headings? Discussion followed on first-time headings reports, sending out new records to MARCIVE, new headings service, III automatic authority processing
2.
3. It was suggested that we use teleconference or polycom for our winter meeting. Decision on this was deferred.
4. Next Meeting May 2, 2008.