Cataloging Standards Committee
Tuesday, February
8, 2005
Meet me call –
Minutes
Respectfully
submitted
by
Marianne
Thibodeau, UMM
Present: Peggi Loveless (UMA), Rebecca Whitten(UMA),
Judie Leighton(BPL), Mary Saunders(MSL), Judy Steere (FAR), Sheila Bearor(LEG),
Lynn Wilcox(LAW), Elizabeth Phipps(USM), Marianne Thibodeau(UMM), Sharon
Fitzgerald(UM), Laura Gallucci (SYS), Lanny Lumbert(USM).
Absent: Leslie
Kelly(UMFK) and Gretchen Brissette(UMPI).
*Items with an asterisk are
slated for discussion at the February 8th meeting.
I.
Call to order*
Called
to order at 9:08 AM
II.
Choose recorder of the day*
Recorder
for the day is Marianne Thibodeau
III.
Accept September 24th minutes*
Motion to approve the minutes of the
September 24th meeting made by Peggi. The motion was seconded by Judy Steere. Any Opposed – none,
Minutes accepted.
IV.
Accept November 16th minutes*
Judy Steere motions to approve minutes of
Nov.16th as they stand.
Peggi seconds the motion. No
opposed. Minutes accepted.
V.
LC Classification Web*
A
trial of the Cataloging Distribution Service will be conducted. A benefit of this service is the conversion
tool- LC / Dewey Correlation. Another
benefit is that the web subscription may be less expensive than the print
version. The question is whether or not
we can do a trial with multiple campuses.
Can we access the resource from multiple campus IPs? Does it include the Web Dewey? These questions may be answered after the
trial. If a system wide purchase,
would it include MSL, BPL, & UMM which are Dewey libraries? The service would still be valuable for the
LC Headings.
VI.
Duplicates Report. Some functionality lost now using
Millennium.
The
consensus was that this format is working for everyone.
VII Proposed solution to 001 problem in
Yankee / SSJ recs* (Handout)
Laura
reported that it is financially impossible- $20,000- to make the correction to
overlay OCLC records on the YBP records.
The floor was open for comments.
After
a lengthy discussion of exactly what the 001 tag and the 010 tag did or did not
do to the functionality in regards to records maintenance and
de-duplication, it was the consensus of
the group that Sharon and Laura will put together a review file of these 20,000
YBP records to determine the % of the collection for which the 001 and 010
fields match(core of problem). Once a
core review file is established, others will review the file for comment as to
how to proceed.
The
5,000 YBP records that don’t have a 001 field will be left on the “back burner”
for now. It was the consensus of the
group that as staff encounter these records, a valid OCLC # should be inserted
in the 001 tag since the 001 is an
essential field.
Serials
Solutions will put their control # in the 001 and 016 fields. This will fix the problem. If it doesn’t work they can always be
changed back. Sharon motions that we
go ahead and put that number in. Lynn
seconds. Any opposed? None
opposed. Motion passes.
VII.
Serials Solutions update*
a. SSJ
gov docs NOT a possibility due to technical conflicts with Marcive
Turning on the free gov doc collection in SS will be left up to each library’s discretion for the next month or two and then decide if it should be turned on at the system level.
b. Suppressing
856 links in print serial records (update)*
Still
a work in progress. USM
has 50 titles left; UMA has the file but has had no time to address it. FAR is nearly done. LAW still has titles with free access in
them, plans to leave those alone. Crux
of problem is the subscribed linking.
c. Monthly
maintenance update(Is this really worth it?)*
Laura
- I question whether this is worth it-this is for the scoping piece. Group concurred to leave it up to the
discretion of the library. Law
indicated that it was useful to add items to records that did not previously
have access, but not very useful to remove items. Laura – I’ll update the
instructional document and display in a prominently under the serials section
on library support.
d.
Update
on editing SSJ records between MARC record updates*
Going fine.
VIII.
Dividing the Sound Recording Material
type*
a.
Not enough input, I have no plans yet.
Laura
will ascertain where we are and put together a plan to move forward on this
issue. Only UM responded, so will use
that input to formulate a plan.
IX.
Z39.50 cataloging and MilCat*
a. OCLC
doesn’t work
Z39.50
doesn’t work with OCLC. We have valid
account info & passwords. Laura
couldn’t get a clear impression from OCLC on how to proceed. No one will return Laura’s calls in regard
to this issue. Still to be determined
- Is there a separate fee? And also
- What is the appropriate way to set it
up? We know that the current set-up
won’t work with UMA’s account.
b. LC
works, is it legal?
This is still unclear.
More investigation needed.
X.
Authority control
a.
Circular
references and suppressing old delete records*
Back
Stage Vendor. Old records that were
recommended for deletion were not deleted.
Split headings and circ problems resulted. Suppressing authority records are part of the problem with circ
records. The records which fall into
the gap period, Back Stage is working on to ascertain what those records would
be so that these records can be suppressed, not deleted. Back Stage very helpful in correcting this
issue. Transition very smooth. Verify headings in III. Overall the
headings in general are improving.
Incorrect
headings in records that belong to others – how should this be handled. Laura & Lynn will discuss further.
b. Revising section of document (tabled)
XI.
Order records* -- Unfinished business
from May 04 – order record section for
document. (tabled)
XII.
Other
Periodicals
and WorldCat from Peggi. Are
periodicals in other libraries entered into OCLC? Most libraries do not do it.
USM is not sure, and UM does in fact update their periodicals
holdings. Not a system wide decision
just a local decision.
Next Meeting:
Tentatively set for Tuesday March 8th from 9-11 AM.
Adjourned: 11:00 AM