Cataloging Standards Committee
I.
Call to
order – Meeting delayed by 30 minutes due to problems with telephone line. Present: Peggi Loveless (UMA), Rebecca Whitten(UMA),
Judie Leighton(BPL), Judy Steere (FAR), Sheila Bearor(LEG), Lynn Wilcox(LAW), Stephen Salhany,(LAW),
Elizabeth Phipps(USM), Marianne Thibodeau(UMM), Sharon
Fitzgerald(UM), Laura Gallucci (SYS), Carolyn Hughes (USM) Lanny Lumber t(USM).
Absent: Mary Saunders
(MSL),
II.
Recorder
of the day – It was
Orono’s turn in the rotation thus Sharon to take minutes
III.
March 8th
minutes - Correction:
Law using Z39.50 at point of cataloging not ordering. Minutes accepted.
USM display proposal. See forwarded document from Laura.
[link?].
Orono supports separate line display
rather than single line so seconds use of toggle to maintain status quo
display. Non- MARC formatted holdings
should remain as is per Laura.
Sharon - supports migrating to MARC
formatted holdings sooner rather than later given recent experience with
appending bound volumes to holdings.
She anticipates ERM (Electronic Resource Management) solutions and other
ILS extended features will assume the MARC standard.
Carolyn – indicated conversation with
Sharon and sharing of the procedure document Orono currently using for binding
procedure needs. Sharon to send address
to all members shortly.
Lynn – Law school binds periodicals as
well and is looking for guidance on what others are doing.
Gretchen – if not binding why consider
format? Sharon indicated future ILS
features will probably be dependent on the format. Lynn concurred.
Laura – not a System requirement at this
time, however agrees that MARC structured holdings is the way of the
future. Encourages consideration and
experimentation and conversion for all UMS libraries.
Sharon – willing to give demo at May
meeting but send procedure link ahead of time per Judy’s request.
Who supports USM proposal? Orono and Law.
Conditionally Machias, Fort Kent
Farmington, Augusta, Presque Isle and the
Law Legislative support as long as not effecting existing non-MARC
display. Laura will confirm with
III. No opposition.
Laura asked that we pose question to our
respective Reference Staffs. Lynn
observed the toggle change will maintain the display status quo. Sharon thought this point worth emphasizing
with Reference as our existing procedures informed by public service staff for
ease of display given holdings often spread among several locales or formats.
[Serials folks excused from
meeting at this point.]
V.
Update
on 001 problem - Laura
reported all SSJ records updated.
Yankee records pulled together with this problem into a review
file. 22,324 records captured. File split into two, breaking out Orono only
and leaving location ‘multi’ in a second file.
6100 recs with branch = multi or 28%.
Will need to examine these manually and Laura has someone working on
that, about 1/3 the way through. Hopes
to have ready before May meeting. When done, will be able to make a clean
global update to correct our control number problem. YBP prefix in front of
Orono records. In the next couple
weeks, please do not update records as encountered to allow manual check on
snapshot to remain uninterrupted.
VI.
Dividing
the Sound Recording Material type, update*
All review files updated except the one
with CDs in it. This review file went
to “left field”. Did not collect
non-music CDs as intended due to leader code error.
How big?
516 item records in review files #249, sorted by item location. Laura asked each campus go through and
remove their records that do NOT belong (those that are musical). PI and Law done already. Please do by April 19th.
VII.
Z39.50 and
LC – comments on experimentation*
Lynn walked us through the process online (very helpful!). Two issues raised: Lack of control number and need for additional search options
other than just author and title. Laura
can add additional search keys. We can
order search options as well. Default
template found that became available with Silver installation. Laura to confirm not deployed by other load
profiles. A custom load profile could
eliminate the 9xx fields that accompany remote LC records.
Agreed to try the following order for remote search keys: title,
author, isbn, issn. Some libraries felt
keeping order consistent with local search.
ORO and Machias advocated putting ISBN higher on the list given LC a
much larger resource to search.
Lynn asked if imported LC record should then be added to RLIN? Must continue to uphold our support of bib
utility. Gretchen referenced OCLC
contract and that members had an obligation there. Judy reported that DVDs not in LC catalog as well as certain book
editions thus questioning value to Farmington.
Z30.50 search option may lend itself best to cataloging gift
collections.
Leslie shared Lynn’s excitement about the Z39.50 potential as Fort Kent
not an OCLC member. Process much
simpler than for CatExpress. Machias is
thinking of dropping CatExpress but FK planning to keep for searching
multimedia materials.
Leslie proposed bringing examples to review at May meeting to
share. This will be an opportunity to
review load profile considerations as well.
Laura re-emphasized the control number issue. Lynn mentioned their current practice was adding in LC to 040
field. Gretchen asked about using the
001 field. During the meeting Laura and
Gretchen discovered that Create Lists in Millennium has a feature to look for
Z39.50 variable field for all records types.
Laura will explore further.
For now, please use 001 field formatted as follows:
Z39.50/library call letters/sequential
#.
VIII.
Order
records* (comments on draft welcome) – tabled per LG for this meeting.
IX.
Update on
web draft to Cataloging standards document – please send comments to
Laura. See under section I.A. an example of a hierarchical breakdown
content display. Please note printable
version uses separate stylesheet so no dead space when printing.
http://development.ursus.maine.edu/dladmin/support/Departments/Cataloging/policy/default.asp
X.
Other
a.
Meeting
date: Monday May 23rd in Auburn Hall (with compressed video). UMS offices move downtown not imminent. Gretchen asked if Laura will be moving down
there. She has no idea at present.
b.
PeopleSoft
– Gretchen informed at training meeting that she would no longer receive
invoices. This would alter Laura’s
procedures dramatically that she has been working on since September. Laura is trying to dissuade the new
direction. She has a presentation for
Friday at the Director’s meeting on PeopleSoft migration which she will post on
our web site after meeting. Content
focus is on vendor information and subsequent invoicing processes. Orono only campus confirmed to go live July
5. PeopleSoft trainers not at all
familiar with URSUS.
c.
ERM plans?
– Laura to look at Innovative product at IUG.
Sharon indicated that Serials Solutions product has had been explored to
some extent. Nothing imminent.
Submitted by Sharon Quinn Fitzgerald