UMS Cataloging Standards
Committee Meeting
January 24, 2003
Present:
Sheila Bearor (LLR), Gretchen Brissette
(PI), Sharon Fitzgerald (ORO, Laura Gallucci (SYS), Lanny Lambert (POR), Judy
Leighton (BPL), Peggi Loveless (AUG), Elisabeth Phipps (POR), Susan Robertson
(ORO), Mary Saunders (MSL), Judy Steere (FAR), Lynn Wilcox (LAW), Leslie (FK)
Absent:
Marilyn Lutz (SYS), Susan Elliot (MAC).
- Minutes - from our last
meeting with Peggi Loveless as our scribe were approved.
- MARS Recommendations
Draft see handout #1 (Lynn Wilcox)
- Authority Control
Processing Coupled with above, Laura distributed a draft document for
discussion regarding the current status of authority processing and
proposals for future plans to monitor.
(See handout #2). After a
lengthy discussion of problems and proposals the following was agreed
upon:
- Problem 1 divide
into review files and each campus to address their authority problems
that currently reside in the 1800 record backlog. It was clarified later in the meeting
that these authority issues precede the OCLC authority service
implementation.
- Problem 2 address
problem 1 first which will hopefully inform how to tackle this issue
- Problem 3 Three sets
of reports will need addressing on a regular basis for monitoring
purposes:
i.
URSUS
heading reports System to create campus specific review files as it was
agreed this task should be addressed by individual campuses
ii.
OCLC
change reports massive in nature, these are now available electronically and
will be archives on the dladmin web site
iii.
OCLC
special reports have been ordered and first reports available in April. Authority subcommittee will review these to
determine future workflow procedures.
- New Genre headings
service (handouts #3 and #4) voted to accept both free services
for GSFAD (works of fictions,
drama, etc.) and MeSH form genre headings
- Overlay Protection
List (see handout #5)
Questions
posed during discussion:
Will adding/keying of
authority records to URSUS interfere with the OCLC service?
What is the timeline for
creation of national authority records from original bib records submitted to
Worldcat? This will influence future
addition of local authority records.
Laura to check on both these issues
- GPO loads overlay
keeps old date so records wont go out to OCLC though they may contain new
headings. Close sequencing of
clear record reports and GPO loads recommended.
- Rare materials addendum
added by Laura and Sharon to Cataloging Standards Document
- Templates 1000 now
available through Millennium. Templates
created in ascii version are available in Millennium under admin. Systems office will create some blank
samples to be posted on dladmin.
Further down the line the Mil interface will be able to deliver
scoped lists of preferred templates.
Bugs need to be worked out.
- Catalog Digital Photos
Leslie (Fort Kent) Fort Kent is poised to begin a scanning process
using the Innovative image linking software and would like to know if
others have tried this and what, if any standards, to follow. Storage and performance issues will
determine image size and resolution.
Laura will check on Maine Art Collection project particulars and
see what the recommendations are.
For an example see the title: St. John Valley: Its Culture and
Beauty. Collection consists of
about 200 photographs from 1890 to the present.
- Mil Ser outstanding
issues, discussion and future plans
- Mil Acq outstanding
issues, discussion and future plans
- Items 6 and 7 were
discussed in tandem. See handout
#6. Laura presented a spreadsheet
which will be available on the dladmin web site for the Open URSUS Issue
Log Report. Release 3 of the
software being given a big push at ALA mid-winter and should be out in
the first quarter.
- Telnet interface -
Laura encouraged us to think of the telnet shelf life as finite and do
everything we can to get on board with the Millennium interface.
- Communication - There
followed a discussion about how we might best communicate our successes
and solutions with other Committee members on progress with Millennium. One proposal was a listserv. Both Farming and Presque Isle noted
very high performance since the lastest software release. Laura to explore the workstation and
network specs to see if we can generalize.
- Global Update Demo on
Millennium there was widespread interest in this demonstration. This will be tied to our next Standards
Committee Meeting in May.
- Form Code Adjustment
see handout #7. Note that a form
type, used in order records, has been proposed for DVD. Laura will add directly after the
meeting.
- Other
- Cat ME who is
using? BPL and Augusta. Both experiencing printing label
problems.
- Next meeting to be
held in Orono at Fogler Library classroom to facilitate demo. Proposed dates: May 29 or 30th.
Respectfully
submitted by Scribe of the Day,
Sharon
Quinn Fitzgerald