Setting Up Notice Jobs – Manual or Auto

To create a notice job:

  1. Select the New button.
  2. Select the Notice Type from the drop-down menu.
  3. If this is to be an auto notice, please refer to the Auto Notices Setup below.
  4. Otherwise, click  the Save As button.
  5. Select how you want it to print, usually Local Printer or Email Printer.
  6. If you choose Local Printer, select a printer from the Name drop-down menu. If you choose Email Printer, enter an email address and note (optional).
  7. Click Print.
  8. Enter a Job Name.
  9. Once you have made those choices, click OK.
  10. Select the Close icon when done.
  11. Voila! a new one will be created and should appear in your list of notice jobs.

To change an existing notice from manual to auto:

  1. Go to Notices in the function menu
  2. Select the notice job
  3. Click the Edit icon
  4. Select the Enabled checkbox under Auto Notice Settings
  5. Deselect Move all notices to Print and Send via FTP
  6. Then click the Schedule button
  7. All days should be selected, but deselect any days that you are regularly closed by holding down the CTRL key and click on the day of the week
  8. Click the Save button
  9. You will be prompted to select your printer options and the save name…if no changes are necessary, select Print, Print and OK respectively
  10. Select the Close icon when done

To create a new auto notice

  1. Go to Notices in the function menu
  2. Click the New icon
  3. Select the NoticeType from the drop-down menu
  4. Select the Enabled checkbox under Auto Notice Settings
  5. Deselect Move all notices to Print and Send via FTP
  6. Then click the Schedule button
  7. All days should be selected, but deselect any days that you are regularly closed by holding down the CTRL key and click on the day of the week
  8. Click the Save button
  9. Click the Save icon
  10. You will be prompted to select your printer options (choose E-mail Printer) and then the Job Name
  11. Once you have made those choices, click OK
  12. Select the Close icon when done

By clicking any of the printers (Local Printer or the E-mail Printer), the system will send any notice directly to a patron if the account has a valid email address. However, if the account does not have an email address, the notice will be sent to the local printer or staff email address you chose when setting up the job.

To change an email address in the notices:

  1. Go to Notices in the function menu
  2. Select the notice job
  3. Click the Edit icon
  4. Click the Save icon
  5. Select E-mail Printer and click Print
  6. Delete the existing email address and enter the new one
  7. Click Print
  8. A Save Job? message box will appear with the Job Name…Click OK
  9. Select the Close icon when done