Maine Shared Collections Strategy Project Team
\nOctober 17, 2012
\nFogler Library Conference Room
\n2:00 – 4:00 pm<\/p>\n
Attendees: Sara Amato (via phone), Clem Guthro, James Jackson Sanborn, Barbara McDade, Matthew Revitt, Deb Rollins<\/p>\n
1.\u00a0\u00a0 \u00a0Project Updates<\/p>\n
a.\u00a0\u00a0 \u00a0583 testing<\/p>\n
i.\u00a0\u00a0 \u00a0Acquisition of Shared Print symbols<\/p>\n
Sara has spoken to OCLC and they require the acquisition of Shared Print symbols.<\/p>\n
ii.\u00a0\u00a0 \u00a0Agree on Shared Print symbol title, Maine SC?<\/p>\n
Discussed existing shared print symbols for OCLC. Clem expressed concern regarding how we identify the fact that it is the Maine Shared Collections if it is abbreviated to \u201cMaine SC.\u201d James suggested potentially using for example, \u2018Colby-MSC\u2019, so we know it is Colby and also part of Maine Shared Collections. Sara is going to get the opinion of OCLC on this example and report back.<\/p>\n
iii.\u00a0\u00a0 \u00a0ILLiad satellite library fee<\/p>\n
After speaking with Bill Carney at OCLC, Sara confirmed that Atlas charges an annual fee of $1,200 for the additional OCLC symbol for each ILLiad library.\u00a0 Not all libraries in the grant use ILLiad.\u00a0 Sara is going to discuss with Technical Committee the impact on those libraries, which do not use IIliad. Clem is going to discuss the fee directly with Atlas.<\/p>\n
iv.\u00a0\u00a0 \u00a0Communications with III<\/p>\n
Sara relayed her conversion with Tom Jacobson from III. Tom confirmed that in the local III catalog all 583 subfields must be displayed. One cannot select subfields in the 583 for public display. Also, addition of 583 fields in a local catalog does not carry over to existing MaineCat records.<\/p>\n
III also does not have the ability to display a URL in a 583 |u as an active link.<\/p>\n
Concerning INN-Reach Union Catalog, III\u2019s ability to profile additional item level fields for transfer is very limited currently. Tom mentioned that they would be willing to look at future programming surrounding 583.<\/p>\n
James and Sara are going to discuss with Tom Jacobsen the cost of custom programming for transfer and display of 583 in inn-reach, and creating OCLC export tables.<\/p>\n
Sara has been continuing with the reclamation work around 001. This involves loading records, tagging them and then reloading the original. Sara is going to finish Colby\u2019s records then move on to Bowdoin and Bates.<\/p>\n
Sara is organizing a Technical Committee meeting to keep members updated, particularly concerning 583 and the request of symbols.<\/p>\n
v.\u00a0\u00a0 \u00a0OCLC issues<\/p>\n
Covered above.<\/p>\n
b.\u00a0\u00a0 \u00a0Collections Analysis<\/p>\n
i.\u00a0\u00a0 \u00a0Work requested of Sara<\/p>\n
Discussed work requested by Matthew and Deb to manipulate and present OCLC data for collections analysis. The Project Team is going to look at potentially acquiring additional collections analysis tools. The Team felt that the work requested of Sara would not conflict with this and would actually be useful in facilitating the analysis.<\/p>\n
In regards to the issue of the number in the local system 001 now being the 019 field in WorldCat, Sara confirmed this was caused by the reclamation and merger.\u00a0 Deb requested that Sara use the api to confirm this and also notate it on the spreadsheets she sends back to the Project Team.<\/p>\n
Sara asked how the Project Team wants the data she is manipulating to be sorted when returned. She wanted to avoid sending back all the data in one sizable spreadsheet. Deb suggested that sorting by total copies would be a good start, or possibly by subject. Sara reported that it would be relatively straightforward for her to sort the data again if the Team decides it should be sorted differently. James mentioned Google\u2019s Cloud SQL which allows users to open a bigger file.<\/p>\n
Sara has set herself a deadline of the end of the month (October 2012) to complete the data manipulation by, which the Project Team confirmed was acceptable.<\/p>\n
c.\u00a0\u00a0 \u00a0Budget<\/p>\n
i.\u00a0\u00a0 \u00a0Answer comments in draft budget<\/p>\n
Matthew had produced a revised budget which included a number of questions\/comments. The Project Team worked through the budget answering the questions and made recommendations for revising the budget where necessary in light of actual spending in Year 1. Matthew will make the necessary changes to the budget documents and report back in time to discuss at the November Project Team Meeting.<\/p>\n
ii.\u00a0\u00a0 \u00a0Revise amounts for Years 2 & 3 in light of Year 1 actual spending<\/p>\n
Covered in i.<\/p>\n
d.\u00a0\u00a0 \u00a0MOU<\/p>\n
i.\u00a0\u00a0 \u00a0Approve final draft for December Directors Meeting (including final page questions)<\/p>\n
Matthew raised the question whether the final paragraph in the MOU needed adding to the bulk of the text or removing. The Team reported that the text was just a note, so Mathew will remove it from the draft version. This final draft version will be presented for approval at the Dec. 7 Directors Council Meeting.<\/p>\n
e.\u00a0\u00a0 \u00a0Website<\/p>\n
i.\u00a0\u00a0 \u00a0Matthew\u2019s training<\/p>\n
Matthew reported that he received training from Jason Clarke at RainStorm which went well. Matthew reminded the Project Team to send him anything they want added to the MSCS website.<\/p>\n
ii.\u00a0\u00a0 \u00a0Changes to website<\/p>\n
Matthew highlighted the fact that the calendar and arrow buttons are now up and working on the MSCS website.<\/p>\n
2.\u00a0\u00a0 \u00a0New England Library Association Annual Conference feedback<\/p>\n
Clem reported back that his and Barbara\u2019s presentations Fruits of Our Labor: Managing Services and Space in an Era of Contracting Print Collections went well. He received an interesting question regarding shared collections annual fees for small libraries in Maine. Matthew has added the presentation to the MSCS slideshare account and added a link to it on the MSCS website. Matthew also reported on the reception of public libraries to the presentation given by Rick Lugg from SCS. They were particularly concerned about relying solely on circulation data for collections analysis and uncoordinated approaches to weeding.<\/p>\n
3.\u00a0\u00a0 \u00a0Preparation for fall conferences<\/p>\n
Deb received some additional information about what is expected of the presenters and is going to share it with Clem. Deb is also going to send this committee questions regarding her presentation for comment.<\/p>\n
4.\u00a0\u00a0 \u00a0Upcoming meetings<\/p>\n
a.\u00a0\u00a0 \u00a0Agree time & dates for December 11 Project Team Meetings onwards. The Project Team agreed to change the meeting day from every second Tuesday of the month to every second Wednesday of the month starting with the meeting in December. The time is going to remain the same 2-4PM. Matthew is going to reserve the Fogler conference room for these times and dates and update the MSCS calendar.<\/p>\n
b.\u00a0\u00a0 \u00a0October. 29, Monday, Clem meeting with Michael Emly (University of Leeds), re Copac Collection Management Tools Project, Leeds, UK
\nWhilst Clem is in the UK he is going to meet with Michael at Leeds University to discuss the respective Copac and MSCS projects.
\nc.\u00a0\u00a0 \u00a0Nov. 7, Wednesday, Charleston Conference Shared Print Pre-Conference
\nd.\u00a0\u00a0 \u00a0Nov. 13, Tuesday, 2-4pm, Project Team meeting, Fogler Library
\ne.\u00a0\u00a0 \u00a0Dec. 7, Friday, 1-3pm, Directors Council Meeting, Miller Library<\/p>\n","protected":false},"excerpt":{"rendered":"
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