Recording and Displaying Monographic Retention Decisions: 583<\/p>\n
Meeting Notes for Sept 24, 2012
\nPresent: Sarah Campbell , Sharon Fitzgerald, Venice Bayrd, Karl Fattig, Clem Guthro, Sara Amato, Matt Revitt<\/p>\n
1) Updates on our questions submitted to Project Team (see agenda<\/a>) 2) Results of III tests so far \/ meeting with Tom Jacobson 3) Summary of discussion with OCLC – 583 clarifications, Shared Print symbol<\/p>\n Regarding name project in subfield f, Sara will bring this back to the project team (Should be short, have Maine in it.)<\/p>\n -Shared Print Symbol most necessary for WorldCat display for \u2018foreseable future\u2019<\/p>\n WorldCat Examples:<\/p>\n http:\/\/www.worldcat.org\/title\/applied-physics\/oclc\/1786451<\/a> (San Diego, CA)<\/p>\n http:\/\/www.worldcat.org\/title\/acta-crystallographica\/oclc\/1460867<\/a>(San Diego, CA)<\/p>\n http:\/\/www.worldcat.org\/title\/wireless-networks\/oclc\/32246288<\/a> (Eugene, OR)<\/p>\n WorldCat Local Example:<\/p>\n Acta Chemica Scandinavica in Melvyl: http:\/\/melvyl.worldcat.org\/oclc\/19257462<\/a> click on the UC San Diego holdings, you can see the 583$a displays “Committed to retain” along with their holdings symbol.<\/p>\n <\/p>\n Agreed that we should pursue obtaining shared print symbols. \u00a0\u00a0See Next Steps below.<\/p>\n 583 clarifications – optional fields: \u2021j \u00a0– \u00a0optional<\/p>\n \u20215 \u00a0– Marc21 Organization Code – lookup at: http:\/\/www.oclc.org\/contacts\/libraries\/<\/a><\/p>\n Shared print sybmol would go in 852 |a \u00a0– http:\/\/www.loc.gov\/marc\/holdings\/hd852.html<\/a><\/p>\n Sample data from Sharon:<\/p>\n 583 1 \u00a0committed to retain|c20130101|dDecember 31, 2027 |fMSCS|jMEU|uhttp:\/\/www.maineinfonet.net\/mscs|3c.1 Discussion of subfield l in the condition reviewed statement. \u00a0Both Sarah C. and Sharon found items that were stapled. \u00a0There is no preferred status for this condition defined. \u00a0We will make additions to the preferred status and note these on the website. As a reminder, the recommended usage of 583 and 852 for Shared Print can be found in the OCLC Print Archives Disclosure Pilot Final Report – Attachment 3 – Metadata Guidelines<\/a> \u00a0The field definitions vary slightly from the LC definition<\/a>.<\/p>\n In summary we are talking about adding 3 marc tags to the item records:<\/p>\n 583 \u00a0– one or two instances, \u2018committed to retain\u2019 and possibly a \u2018condition reviewed\u2019 4) Next Steps<\/p>\n Sara will ask Project Team: \u00a0MSCS -> Maine SCS? Maine Shared Collection?<\/p>\n Create list of terms used in condition reviewed, subfield l. \u00a0\u00a0Sara will add OCLC prefered language this to MSCS website, along with additions from MSCS, which to date would included \u201cstapled\u201d and \u201ccross-outs in text\u201d.<\/p>\n Shared Print Symbol:
\nClem noted that although we will not be using the WEST validation model<\/a> for the monographs project, its use for journals has not yet been discussed.<\/p>\n
\nAdding Marc fields to item records – any tag and field valid. \u00a0\u00a0PPL has added a y MARC field group. \u00a0Colby, Bowdoin and URSUS already have a y field group. \u00a0Sara will check with Bates.
\nWorking with III to explore:
\nDisplay in local catalogs and union catalog, including |u.
\nExport tables for Marc Holdings Records – they will quote price.<\/p>\n
\n\u2021u is for a linking URL – we should include even if also need to repeat info in 856 for display purposes.<\/p>\n
\n583 1 \u00a0condition reviewed|c20120828|fMSCS|jMEU|lWorn spine and cover|zWorn spine and cover|3c.1|5MEU
\n852 \u00a0\u00a0\u00a0\u00a0MSCS
\n856 41 |uhttp:\/\/www.maineinfonet.net\/mscs |zItem testing<\/p>\n
\nAlso noted that subfield l is repeatable, to record multiple conditions.<\/p>\n
\n852 – OCLC shared print symbol in a subfield a
\n856 – URL explaining project, for display in III. \u00a0Might not be necessary if III can display 583 |u<\/p>\n
\nSara will contact Lizanne\/Constance to ask:<\/p>\n\n