{"id":361,"date":"2011-08-24T15:41:46","date_gmt":"2011-08-24T19:41:46","guid":{"rendered":"http:\/\/www.maineinfonet.net\/mscs\/?page_id=361"},"modified":"2013-05-28T16:48:15","modified_gmt":"2013-05-28T20:48:15","slug":"mscs_dc_summary_20110824","status":"publish","type":"page","link":"http:\/\/www.maineinfonet.org\/mscs\/progress\/mscs_dc_summary_20110824\/","title":{"rendered":"Summary of Directors Council Meeting, August 24, 2011"},"content":{"rendered":"<p>Maine Shared Collections Strategy Directors Council Meeting<br \/>\nAugust 24, 2011<br \/>\n10-12, Colby College, Miller Library Conference Room<\/p>\n<p>In attendance:<br \/>\nSherrie Bergman, Valerie Glenn, Clem Guthro, James Jackson-Sanborn, Linda Lord, Barbara McDade, David Nutty, Steve Podgajny, Deb Rollins, Joyce Rumery, Gene Wiemers<\/p>\n<p>Valerie provided a project update for the group.<\/p>\n<p>Highlights:<\/p>\n<ul>\n<li>We have received quotes from several web development vendors and will be submitting those quotes, along with a justification for our choice, this week.<\/li>\n<li>The decision has been made not to purchase an Espresso Book Machine, although a print on demand option will still be implemented as part of the grant project. We are currently pursuing a partnership with the University of Maine\u2019s Printing Services Unit. [Note: this will have budget implications, as the cost for the EBM was a partner match.]<\/li>\n<li>We are currently determining our expectations for a Collection Analysis System; once this is finalized, we will determine if we need to build our own system, subscribe to an existing service such as OCLC\u2019s WorldCat Collection Analysis, or some combination of the two.<\/li>\n<\/ul>\n<p>Key topics of discussion:<\/p>\n<p><strong>Collection Analysis System<\/strong><\/p>\n<p>A list of questions\/reports we want to be able to run in any system was presented for review. There were no additions to the list, with everyone agreeing that it was fairly comprehensive. The project team was reminded to think about the things that could be reviewed sooner (ie, identify items owned by all partner libraries, identify those items unique to the state) rather than later (reviewing detailed circulation data).<\/p>\n<p>Question: is it possible to go with an existing product and use grant funds to develop an add-on to that product? \u00a0(investigate a development partnership?)<\/p>\n<p><strong>OCLC Reclamation<\/strong><\/p>\n<p>All present agreed that an OCLC reclamation\/reconciliation project was necessary to proceed with an analysis of the partner collections. \u00a0The project team will draft a \u201cminimum records required for analysis\u201d list to share with the Directors\u2019 Council prior to a meeting with the technical services representatives from partner institutions. \u00a0This list will allow grant partners to better determine which records they want to include in a reclamation project &#8211; ie, only the minimum material types required for the collection analysis, or materials such as media or government documents, which are not included in the grant project.<\/p>\n<p>Concerns: amount of time that staff in partner libraries will have to devote to a reclamation project and all that it entails. \u00a0Would it be possible to use grant funding for local cataloger assistance?<\/p>\n<p>Question: How will e-resources be handled?<\/p>\n<p>Question: \u00a0USM has an OCLC symbol no longer in use; how will this be handled?<\/p>\n<p>Partial answer: The Orbis-Cascade Alliance\u2019s Catalog Working Group has posted significant documentation from their 2008 reclamation project. \u00a0Details are available at<a href=\"http:\/\/www.orbiscascade.org\/index\/wg-catalog-reclamation\"> http:\/\/www.orbiscascade.org\/index\/wg-catalog-reclamation<\/a><\/p>\n<p>There was some discussion surrounding the data that would be compared in an analysis. \u00a0Four of the partner libraries share an ILS (URSUS) with several libraries not involved in the grant. \u00a0Should those libraries also go through a reclamation? \u00a0Should their data be included in the analysis, even if they do not go through an analysis?<\/p>\n<p>Additional notes:<\/p>\n<p>Budget:<br \/>\nThe project team was urged to consider the cost of an individual membership to HathiTrust, not just a consortial membership, when considering other expenditures for the partner match. \u00a0Related: conditions for membership need to be examined \u2013 will all partners be able to meet them? \u00a0How much extra workload\/cost would this be?<\/p>\n<p>Question: Is mileage included in partner match? \u00a0Does it need to be documented? Valerie will investigate what partner matches need to be documented and send to the group.<\/p>\n<p>Comment: \u00a0Partners need advance notice regarding when they will be asked to contribute funds now that the decision has been made to not purchase the EBM. Will also need more information about what the money will purchase.<\/p>\n<p>Cooperative Collection Development:<br \/>\nMultiple partners indicated that even though the grant is aimed at the legacy collections, they are hoping that the grant will provide a way to move forward with cooperative collection development; ie, a partner will identify a collection strength and commit to maintaining that strength in the future, so that other partners can collect in their stronger areas.<\/p>\n<p>Future meetings:<br \/>\nThe tentative schedule for Directors Council meetings will be: November, February, May, August. \u00a0Valerie will send a poll to schedule the November meeting asap.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Maine Shared Collections Strategy Directors Council Meeting August 24, 2011 10-12, Colby College, Miller Library Conference Room In attendance: Sherrie Bergman, Valerie Glenn, Clem Guthro, James&hellip;<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":8,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-361","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/361","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/comments?post=361"}],"version-history":[{"count":6,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/361\/revisions"}],"predecessor-version":[{"id":1300,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/361\/revisions\/1300"}],"up":[{"embeddable":true,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/8"}],"wp:attachment":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/media?parent=361"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}