{"id":2436,"date":"2014-03-28T21:08:11","date_gmt":"2014-03-29T01:08:11","guid":{"rendered":"http:\/\/www.maineinfonet.org\/mscs\/?page_id=2436"},"modified":"2014-04-16T17:54:19","modified_gmt":"2014-04-16T21:54:19","slug":"lhrbatchload","status":"publish","type":"page","link":"http:\/\/www.maineinfonet.org\/mscs\/about\/people\/technical-services-subcommittee\/recording-displaying-retention-decisions\/lhrbatchload\/","title":{"rendered":"Batchloading LHRs to OCLC"},"content":{"rendered":"

Retention commitments may be batchloaded to OCLC for Local Holdings Records creation. This process was used for adding retention commitments during the grant period. \u00a0 Data is submitted in a comma delimited (csv) spreadsheet format. \u00a0Data can be exported from the catalog for creation of the spreadsheet.<\/p>\n

Structure of the File and fields:<\/strong><\/span><\/p>\n

The file has 5 columns with a header row as shown below.<\/p>\n\n\n\n\n\n\n<\/colgroup>\n\n\n
OCLC Number<\/td>\n5611_<\/td>\n5831_<\/td>\n5831_<\/td>\n866_0<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

OCLC Number<\/strong>: \u00a0The OCLC number must be a valid oclc number, and may optionally be prefixed with ‘ocm’ or ‘ocn’.<\/p>\n

The remaining fields are marc holdings records fields.\u00a0Subfields of the marc fields are denoted by the pipe “|” character.<\/p>\n

Marc Field\u00a0561<\/strong>:\u00a0Originating institution symbol, e.g. MEU. \u00a0Must be prefixed by “|a”, e.g. \u00a0 “|aMEU”<\/em><\/p>\n

Marc Field 583<\/strong>: The “committed to retain” field as it appears in the catalog. \u00a0Must be prefixed by a “|a”, e.g.
\n\u00a0 \u00a0 \u00a0“|acommitted to retain|c20130701|dJune 30, 2028|fMaine \u00a0SC
\n<\/em>\u00a0 \u00a0 \u00a0 |uhttp:\/\/www.maineinfonet.net\/mscs\/about\/retention-copies|5MeU”
\n<\/em>Note that multi volume sets and series will also need a |3 which includes the extent of the commitment, e.g.
\n\u00a0 \u00a0 \u00a0“|acommitted to retain|c20130701|dJune 30, 2028|fMaine SC
\n|uhttp:\/\/www.maineinfonet.net\/mscs\/about\/retention-copies|3v.1-v.10|5MeU”<\/em><\/p>\n

Marc Field 583<\/strong>: \u00a0Optional second 583 field for\u00a0\u00a0\u2018condition reviewed\u2019 or \u2018completeness reviewed\u2019 583. \u00a0 These fields were not used during the grant period. \u00a0 See the “Structure of Local Holdings Information<\/a>” page for details on using this field.<\/p>\n

Marc Field 866<\/strong>: For “S”eries records only, left blank for monograps. \u00a0 Repeats data that was in the 583 subfield 3. Requires also a subfield 8. \u00a0E.g.
\n |80|av.1-v.10<\/em><\/p>\n

Constant data applied to the batches is:
\n008 position 20: \u00a0“b” – will not lend (Ill handled on main symbol, not shared print symbol)
\n008 position 21: “b” – will not reproduce (Ill handled on main symbol, not shared print symbol)
\n852 – will vary by library but follows the format of: \u00a0“|aMEUSP|bMEUA”<\/p>\n

See an example in the first 3 rows of this\u00a0Sample Spreadsheet.<\/a><\/b><\/p>\n

Submitting to OCLC<\/strong><\/span><\/p>\n

Because these are non-MARC record files, the file should be sent as an email attachment to batchload@oclc.org<\/a>.<\/p>\n

Include the appropriate OCLC Shared Print\u00a0symbol in the subject line of the message, indicate that the data is for an LHRUS project, and include the appropriate OCLC-assigned batchload Project ID number, as listed below.<\/p>\n\n\n<\/colgroup>\n\n\n\n\n\n\n\n\n\n
BYNSP – P015905<\/td>\n<\/tr>\n
BTSSP – P015907<\/td>\n<\/tr>\n
BBHSP – P015904<\/td>\n<\/tr>\n
CBYSP – P015908<\/td>\n<\/tr>\n
MEASP – P015909<\/td>\n<\/tr>\n
MEUSP – P015911<\/td>\n<\/tr>\n
PGPSP – P015906<\/td>\n<\/tr>\n
PPNSP – P015910<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Batches will usual be processed within a few days of submission.<\/p>\n

More information can be found in the OCLC\u00a0Local Holdings Record Updating Service User Guide (PDF)<\/a>.<\/p>\n

MSCS<\/a> >> People<\/a> >> Technical Services Subcommittee<\/a> >> 583 Subcommittee<\/a> >>Recording Retention Decisions<\/a> >> Batchloading LHRs to OCLC<\/h6>\n","protected":false},"excerpt":{"rendered":"

Retention commitments may be batchloaded to OCLC for Local Holdings Records creation. This process was used for adding retention commitments during the grant period. \u00a0 Data…<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":517,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-2436","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/2436","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/comments?post=2436"}],"version-history":[{"count":11,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/2436\/revisions"}],"predecessor-version":[{"id":2525,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/2436\/revisions\/2525"}],"up":[{"embeddable":true,"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/pages\/517"}],"wp:attachment":[{"href":"http:\/\/www.maineinfonet.org\/mscs\/wp-json\/wp\/v2\/media?parent=2436"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}