Maine Shared Collections Strategy Collection Development\/Technical Services Committees<\/p>\n
May 23, 2013<\/p>\n
Colby College, Roberts Union, Robbins Room<\/p>\n
2:00 – 3:30 PM<\/p>\n
Attendees: Clem Guthro, James Jackson Sanborn, Deb Rollins, Matthew Revitt, Sara Amato (called in), Becky Albitz, Sharon Fitzgerald, Joan Campbell, Peggy O\u2019Kane, Brian Damien, Mary Macul, Christine Coombs, Judie Leighton, Venice Bayrd, Karl Fattig, Sharon Saunders, Sarah Campbell, Toni Katz, Peggy Menchen, Lanny Lumbert, Lizanne Payne, Judy Montgomery, Linda Lord, Bob Kieft, Jeremy York, Rick Lugg, Andy Breeding (called in)<\/p>\n
Absentees: Constance Malpas<\/p>\n
1.\u00a0\u00a0 \u00a0Advisory Board & Jeremy York visit<\/strong><\/p>\n a.\u00a0\u00a0 \u00a0Welcome & introductions<\/strong><\/p>\n <\/strong>The MSCS Collection Development\/Technical Services Committees were joined at the meeting by the Advisory Board members: Bob Kieft, College Librarian at Occidental College who helped established the Print Archive Network forum for libraries interested in shared print projects. Lizanne Payne, shared library collections consultant who has worked with a number of shared projects including ReCap in New York and WEST, consulted with OCLC and worked at Washington Research Library Consortium. Constance Malpas, Program Officer at OCLC specializing in print conversion and shared print projects was due to attend, but unfortunately transportation issues had delayed her arrival in Maine.<\/p>\n Also in attendance were: Jeremy York from the HathiTrust who had been invited by the Project Team to present on the institutional uses of the HathiTrust and also be on hand to answer any questions attendees had regarding HathiTrust membership (see below). Rick Lugg and Andy Breeding partners at Sustainable Collection Services were invited primarily to assist MSCS develop additional criteria for those items more widely held by MSCS partner libraries. MSCS Systems Librarian Sara Amato who phoned in to the meeting will present her investigative work concerning disclosing retention commitments and loading HathiTrust records.<\/p>\n b.\u00a0\u00a0 \u00a0Schedule for visit \u2013 MSCS meetings & Maine InfoNet E-Collections Summit<\/strong><\/p>\n Constance and Jeremy will be presenting at the Maine InfoNet Collection summit the next day (May 24).<\/p>\n 2.\u00a0\u00a0 \u00a0Project Updates<\/strong><\/p>\n a.\u00a0\u00a0 \u00a0HathiTrust<\/strong><\/p>\n i.\u00a0\u00a0 \u00a0Implementation investigations<\/strong><\/p>\n <\/strong>Sara reported that the Project Team had decided that rather than loading HathiTrust records directly into MSCS library catalogs, they would instead be loaded into SOLAR. Individual libraries could choose to search and request in MaineCat.<\/p>\n A discussion then ensued regarding the request mechanism for Print-On-Demand (POD) and E-book-On-Demand (EOD) requests. For POD the use of request forms was discussed to allow users to request a physical copy of a book printed by the University of Maine printing services. For EOD users will be able to download a copy of a HathiTrust Public Domain title. ILL request for a downloaded copy will be routed through ILLiad and sent to the appropriate HathiTrust partner library to process.<\/p>\n Sara has been discussing with Kent State University (KSU) the loading of HathiTrust records. KSU completed authority work before they loaded the HathiTrust records into their catalog, but the Project Team have agreed that this is not required for MSCS and that the records will be accepted as is into SOLAR.<\/p>\n ii.\u00a0\u00a0 \u00a0Consortial membership & authentication issues<\/strong><\/p>\n <\/strong>At the morning MSCS Directors Council meeting the Directors had agreed that the MSCS partner libraries would join the HathiTrust as consortial members.<\/p>\n b.\u00a0\u00a0 \u00a0MOU<\/strong><\/p>\n i.\u00a0\u00a0 \u00a0Status of MOU<\/strong><\/p>\n At the morning MSCS Directors Council meeting the Directors had agreed to the wording of the latest version of the Maine Shared Collections Cooperative (MSCC) MOU on the proviso that a \u2018clean\u2019 version (without mention of draft or track changes) is created and that a place for signatures is added. Once Matthew has done this he will send the final version to the Directors for them to get it signed.<\/p>\n c.\u00a0\u00a0 \u00a0Marketing<\/strong><\/p>\n i.\u00a0\u00a0 \u00a0Articles \u2013 Library Journal, Maine Policy Review & Bowdoin Sun<\/strong><\/p>\n MSCS was included in a Library Journal editorial piece on shared print <\/a>and in the LJ Info Docket<\/a>, which included a link to the SCS Preliminary Analysis slides. Matthew commented that this shows LJ is monitoring MSCS activities. Most of the MSCS mentions in various news feeds probably originate from the original LJ article<\/a>.<\/p>\n The Maine Policy Review<\/a> featuring the MSCS sidebar had been published . MSCS also featured in the Bowdoin Sun publication<\/a>.<\/p>\n ii.\u00a0\u00a0 \u00a0MSCS inclusion in ACRL Environmental Scan<\/strong><\/p>\n MSCS was included in ACRL environmental scan section “Radical Collaboration in Large Regional Print Repositories”<\/a> alongside some pretty illustrious company.<\/p>\n