Sample fields for Item or Checkin records, should be ‘y’ tagged in Sierra These are also what will be in the OCLC LHRs. 561, 583 and 852 should be included, and optionally an 866 for series:
561 1b |aBBH 583 1b |acommitted to retain|c20130701|dJune 30, 2028|fMaine SC|u http://www.maineinfonet.net/mscs/about/retention-copies|3c.1|5MeB|zMSCC 583 1b |completeness reviewed |i title level 852 bb |aBBHSP|bBBHA
Note: for monograph validation MSCC are using the following statement
“|a completeness reviewed |i title level”
Explanation:
| 561 1b | Ownership and Custodial History | |
| |a | Originating institution symbol, e.g. BBH | |
| 583 1b | Action Note – Required ‘committed to retain’, optional ‘condition reviewed’ (see below) | |
| |a | committed to retain | |
| |c | date of MOU agreement | |
| |d | expiration date of agreement | |
| |f | shared print project name, in our case ‘Maine SC’ | |
| |j | (optional) location of material in holding institution | |
| |u | url for more information | |
| |z | Public note field needed for the MSCC note to display in OPAC | |
| |x | (optional) nonpublic note | |
| |3 | For monographs – volume or copy information , if any; For series – holdings to which action applies, should be same range of holdings described in LHR 85x/86x or 866. |
|
| |5 | Archiving institution, controlled terms using MARC organization code | |
| 583 1b | OPTIONAL additional 583s for ‘condition reviewed’ or ‘completeness reviewed’ | |
| |a | condition reviewed | |
| |c | date material reviewed | |
| |f | shared print project name, in our case ‘Maine SC’ | |
| |i | Validation level (volume-level, issue-level, page-level) | |
| |l | status – use preferred subfield l status terms | |
| |3 | volume of copy information, if any | |
| |z | public note, often a repetition of |l | |
| |5 | Archiving institution, controlled terms using MARC organization code | |
| 852 bb | ||
| |a | Location – Use Print Archives Institution Symbol, e.g. BBHSP | |
| |b | The default holding library code for the OCLC institution identified in 852 subfield ‡a. | |
| 866 b0 | (for series holdings only) | |
| |8 | 0 | |
| |a | Textual holdings, e.g. 1-68 (1976-2010) | |
| |x | Nonpublic note | |
| |z | Public note |
_
WorldCat Examples of Shared Print symbol display of Holdings:
http://www.worldcat.org/title/applied-physics/oclc/1786451 (San Diego, CA)
http://www.worldcat.org/title/acta-crystallographica/oclc/1460867(San Diego, CA)
http://www.worldcat.org/title/wireless-networks/oclc/32246288 (Eugene, OR)
WorldCat Local Example:
Acta Chemica Scandinavica in Melvyl: http://melvyl.worldcat.org/oclc/19257462 click on the UC San Diego holdings, you can see the 583$a displays “Committed to retain” along with their holdings symbol.