Conventions for use of Minerva Review Files:
- Use the smallest slot that will suffice for your list. Don’t consume a 60,000 record slot for a list of 1700 records. If you don’t know before hand how large a list will be, Create it using a large slot, then Copy it to a smaller slot, then Empty the original file.
- Always include the following elements in the name of the review file: library abbreviation, the date of list creation and a brief descriptive phrase to identify your review file. It often helps to include an indication of record type. Examples: “rpl new fict bibs 11/30/02”, “edl items to get location of edlrf 5/2/02”.
- Delete review files you have created as soon as they are no longer needed. Never delete review files created by another library.
- The system administrators may delete without notice any files older than 35 days, files lacking a library abbreviation and files lacking a date. If you will need a review file longer than 35 days, use the Rename function to insert a more recent date.
- Do not “take ownership” of file slots or files. All slots are available on a first-come, first-served basis to any Minerva site. There is only one exception to this rule. Libraries should take ownership of their Featured Lists to prevent accidental moving or deleting of the list.
- If you need a particularly large slot and it is in use by someone else, feel free to ask the library involved whether and when the slot can be freed up.
- The system administrator may move review files to smaller slots from time to time, and without notice. The review file name will be preserved, though a move date may be appended.
To Create Lists: In any module, go to the Create Lists Mode button (at left):
1. Start all lists with the code for you library
2. Make sure to pick the right type of record
3. Either search all available records or limit by index or another list.
4. Pick the data you want to look in by record type, specific field, condition and value. If you don’t know exactly the right code, double-click in the box, and a screen with options will pop up.
5. You can add lines by using Append or Insert. Combine lines with boolean operators AND and OR.
6. Make sure that the written description of the search logic is completely written (the last value is filled in). You will need to tab or click outside of the last box, otherwise it will not take.
7. Click Search and let it go.