Minerva Executive Board 3/13/13

Maine State Library Studio
March 13, 2013

Present:  Shelly Davis, Steve Norman, Kevin Davis, Betsy Pohl, Nancy Crowell, Nikki Maounis, Judy Frost, Gail Roy (remote), James Jackson Sanborn, Alicia Revitt, Cyndi Byrne.

The meeting was called to order at 10:06.

The minutes of the January 9, 2013 meeting were accepted on a motion by Nancy, seconded by Kevin.

Old Business

  • Library Anywhere:   It is not ready for implementation yet.  Albie Dunn with contact libraries re. linking to library URL’s.
  • Memorandum of Participation:  All are signed and received.   Physical copies will be housed at Maine State Library and electronic copies will be stored by Maine InfoNet.
  • OPAC change:  James said there have been mixed reviews re: the holds display/message, but mostly positive.  MaineCat and URSUS have already been upgraded and the Minerva catalog will start moving in that direction.  The change for Minerva is more complicated.  There will be options for local customized branding, and libraries will be informed about their choices when the time comes.
  • Web site:  Venice and the ad hoc committee (Steve, Betsy, Judy) will work on this.
  • Executive Board election:  ballots will go out right away.
  • BookLetters/BookSizzle:  Shelly talked to the sales rep.  They may have a product in development that would interest us.  Meanwhile, we tabled the matter.
  • Delivery bags:  Nikki recently placed an order.

New Business

  • Inventory module:  We got an expensive price quote.  The current inventory system is based on call numbers.  It is flawed and has poor functionality but there are some decent work-arounds w/ the current package.
  • Keyword searching:  We discussed the request to switch the default search to keyword in the OPAC.  This led to a conversation about the quirks of our catalog, and comparisons with Amazon.  We decided to wait until the re-design to make the change.  That will give people time to check it out on MaineCat before the change happens in Minerva.
  • Spring Users Council meeting:  We discussed the low attendance at the last few meetings and talked about whether two meetings per year are needed.  Should we arrange remote sites?  Shelly will draft a survey for the membership.  Meanwhile, we will look for a date and location for the Spring Users Council meeting.
  • New members:  New libraries are being added to Solar.  At this point we could make an offer to two libraries to join Minerva.  James would like to have an ad hoc group, along with a member of the InfoNet staff, look at the real costs of a new member coming in.  It would also be desirable to have a “buddy system” for any new libraries.  The Membership Committee will be reactivated;   Shelly will contact Pam Turner to see if she would be willing and able to chair the committee.  Other volunteers for the committee:  Sue Winch (Scarborough), Steve Norman, and James Jackson Sanborn.

Reports

Maine InfoNet

  • We are moving ahead with Sierra, but there is currently no timeline or information about cost
  • There will be a Maine InfoNet Collection Summit on May 24 at UMO; the focus will be on ebooks and econtent.

Maine InfoNet Representative

  • There will be a Board retreat in June; goals will be reviewed and set for the coming year. Please let Judy know if anyone has agenda items.

Minerva Technical

  • OverDrive will be rolling out a new look soon.
  • It is hoped that soon, III and OverDrive will be linked to allow patrons to see their OverDrive checkouts and holds in the OPAC patron record.

Finance

  • The STACAP fee is set in June, so the figure we’re currently using may change.
  • FY14 invoices – Gail will be sending out info soon about this.

Circulation Standards

  • Cyndi reports that the committee has not met recently, but is scheduled to meet next Friday.
  • Cyndi will attend the next Cataloging Roundtable meeting to discuss the issue of DVD volume fields.

Cataloging Standards